The times of paper-based personnel files are over – digitalize your HR management processes with software solution ELO HR Personnel File
From sick notes to parental leave documents all the way to pension certificates – HR departments face large volumes of paper that are stored in many different locations and that contain very sensitive data. With ELO HR Personnel File, you have all of this data in a single, digital, and, above all, secure location.
All employee data is protected against unauthorized access in the digital personnel file and stored transparently in accordance with the General Data Protection Regulation. Deadlines associated with probationary periods or certain contracts can be easily met thanks to an integrated calendar view and automatic notifications. Templates for checklists help make your day-to-day work easier. ELO HR Personnel File also enables you to create organizational charts with just a few clicks.
The electronic personnel file takes care of the work for you: minimal HR administration, maximum results for all stakeholders – without wait times and an endless stream of paper.
A department head or employee requests to view a file via a form.
You receive the request and approve it.
The copies are automatically deleted after a specified period of time.
Confidential documents are removed and the requester receives a copy of the file.
An employee has moved and submits a change request for their address.
The data is forwarded to the HR department and you give your approval.
The system provides the data and the employee can change their address.
Once the request is approved, the address data in the personnel file is updated automatically.
The Dashboard
Keep important information in personnel files at your fingertips:
The Organization
Create organizational charts to depict your company’s structure:
Manage all HR documents in one location regardless of their format
Meet GDPR requirements and control access to data
Initiate work processes while on the go via smartphone or tablet
Conveniently integrate with existing HR systems
Create organizational charts and badges
Collaborate digitally
This is where all company data and information converges.
Enterprise content management comprises all technologies, methods, and tools for capturing, digitizing, saving, managing, and providing all company information (documents, data, images, videos, etc.). It enables companies to optimize virtually all business processes. Those looking to digitize more than just their contract management, for example complete departments or the entire company, will have a hard time avoiding ECM systems.
Managing contracts is one aspect, but do you also want to sign them digitally without any hassle? Then look no further: ELO transfers contracts to DocuSign and sends an e-mail to notify the recipient. As soon as the contract is signed, ELO automatically puts it back in the same location. The days of printing out, signing, scanning, and re-filing documents are over – have your contracts signed digitally with ELO for DocuSign.
ELO Contract makes all this possible: Easy to install, based on best practices from numerous ELO customers, and upgradeable at any time.
You want to work with clauses in your contract templates or insert boilerplates that you can use time and again? No problem: After all, ELO Contract features a clause management tool provided with the ELO Business Solution as standard.
It’s compatible with all contract types and is super easy to use. You simply define the mandatory contract components as standard texts for your clauses once or you create your own boilerplates for contract data. These placeholders are completed with information from the system when the contract is created. You can conveniently insert the text elements in all contracts. Any changes you want are easy to make – and the contents of your contracts can be updated before signing with just a click.
Anyone working with contracts knows how important it is to keep an eye on terms and deadlines. The digital software solution ELO Contract does this work for you, allowing you to focus more on negotiations and other tasks.
View all relevant contract information, analyze data, and adapt your governance framework in a dashboard. An integrated calendar additionally displays all deadlines and provides different viewing options.
Contracts are stored in the central ELO system in accordance with legal requirements. Workflows automate routine tasks and make collaboration smoother and more effective between departments.
If you want to sign your contacts digitally or complement them with clauses, you’ve also come to the right place with ELO Contract.
Contracts are one of your most valuable assets — manage them professionally with ELO Contract.
Transparency and compliance
Control the contract life cycle
Effortless and in real time
©2024 DocsHero. All Rights Reserved.
©2024 DocsHero. All Rights Reserved.
©2024 DocsHero. All Rights Reserved.
©2024 DocsHero. All Rights Reserved.