Companies looking to protect their employee data use digital personnel files

The times of paper-based personnel files are over – digitalize your HR management processes with software solution ELO HR Personnel File

From sick notes to parental leave documents all the way to pension certificates – HR departments face large volumes of paper that are stored in many different locations and that contain very sensitive data. With ELO HR Personnel File, you have all of this data in a single, digital, and, above all, secure location.

All employee data is protected against unauthorized access in the digital personnel file and stored transparently in accordance with the General Data Protection Regulation. Deadlines associated with probationary periods or certain contracts can be easily met thanks to an integrated calendar view and automatic notifications. Templates for checklists help make your day-to-day work easier. ELO HR Personnel File also enables you to create organizational charts with just a few clicks.

The electronic personnel file takes care of the work for you: minimal HR administration, maximum results for all stakeholders – without wait times and an endless stream of paper.

The electronic personnel file takes care of the work for you: minimal HR administration, maximum results for all stakeholders – without wait times and an endless stream of paper.

No additional administration required

Employee Requests To View Files

Request

A department head or employee requests to view a file via a form.

Approval

You receive the request and approve it.

Privacy

The copies are automatically deleted after a specified period of time.

Request Approved

Confidential documents are removed and the requester receives a copy of the file.

Fast and straightforward

Employee Requests A Change

Request

An employee has moved and submits a change request for their address.

Approval

The data is forwarded to the HR department and you give your approval.

Change

The system provides the data and the employee can change their address.

Updates

Once the request is approved, the address data in the personnel file is updated automatically.

The Dashboard

Your ELO HR dashboard

Keep important information in personnel files at your fingertips:

The Organization

Your company's organizational chart

Create organizational charts to depict your company’s structure:

Multiple Functions

Core ELO HR Personnel File functions

The Benefits

The benefits of working with ELO Contract

Manage all HR documents in one location regardless of their format

Meet GDPR requirements and control access to data

Initiate work processes while on the go via smartphone or tablet

Conveniently integrate with existing HR systems

Create organizational charts and badges

Collaborate digitally

You want to manage your employees' training sessions while harnessing the potential of your own learning portal? Then it's time for ELO Learning, the software for digital training management.

Digital contract management with ECM as its foundation

This is where all company data and information converges.

Enterprise content management comprises all technologies, methods, and tools for capturing, digitizing, saving, managing, and providing all company information (documents, data, images, videos, etc.). It enables companies to optimize virtually all business processes. Those looking to digitize more than just their contract management, for example complete departments or the entire company, will have a hard time avoiding ECM systems.

Digital Contracts

Sign contracts digitally

Managing contracts is one aspect, but do you also want to sign them digitally without any hassle? Then look no further: ELO transfers contracts to DocuSign and sends an e-mail to notify the recipient. As soon as the contract is signed, ELO automatically puts it back in the same location. The days of printing out, signing, scanning, and re-filing documents are over – have your contracts signed digitally with ELO for DocuSign.

ELO Contract makes all this possible: Easy to install, based on best practices from numerous ELO customers, and upgradeable at any time.

Templates and Boilerplates

Need clauses or boilerplates for contract contents?

You want to work with clauses in your contract templates or insert boilerplates that you can use time and again? No problem: After all, ELO Contract features a clause management tool provided with the ELO Business Solution as standard.

It’s compatible with all contract types and is super easy to use. You simply define the mandatory contract components as standard texts for your clauses once or you create your own boilerplates for contract data. These placeholders are completed with information from the system when the contract is created. You can conveniently insert the text elements in all contracts. Any changes you want are easy to make – and the contents of your contracts can be updated before signing with just a click.

Transparent and compliant

Transparent and compliant contract management gives you the security you need

Anyone working with contracts knows how important it is to keep an eye on terms and deadlines. The digital software solution ELO Contract does this work for you, allowing you to focus more on negotiations and other tasks.

View all relevant contract information, analyze data, and adapt your governance framework in a dashboard. An integrated calendar additionally displays all deadlines and provides different viewing options.

Contracts are stored in the central ELO system in accordance with legal requirements. Workflows automate routine tasks and make collaboration smoother and more effective between departments.

If you want to sign your contacts digitally or complement them with clauses, you’ve also come to the right place with ELO Contract.

Elo Contracts

Contracts are one of your most valuable assets — manage them professionally with ELO Contract.

Contract Management

Transparency and compliance

Contract Process

Control the contract life cycle

Analysis and governance

Effortless and in real time